Why Integrate Time Clocks With Payroll
By David Young | January 27th, 2012Saving time and money and adding accuracy and efficiencies to your payroll processing is an item that all company owners are looking to do when it comes to the bottom line. When you consider that payroll is biggest line item in any organization’s budget if there are ways to save money, it’s natural to do so. A way to save money and enhance accuracy in payroll processing is by integrating your time clock and your payroll processing information into one software package. By integrating your company’s payroll and electronic time clocks, you free up your human resources department for tasks other than manually calculating payroll. Take the guesswork out of payroll processing by the use of electronic time clocks and integrated payroll systems.
The use of time tracking software, that easily enhances your current payroll system or can be a stand-alone software package. With time tracking software, employees are given a unique log in so they can access their own employee-only account which captures their time worked because they will be required to log in and out. This is also a great way to track the hours worked by off site employees or by those who work from home. Integrated time clocks also offer employees access to their own hours so they can see how much time they’ve put in, comp time worked, vacation and personal time used, etc. You can configure your integrated time clock system to allow access for employee vacation requests so employees can see what dates are available. This frees up human resource time from having to field these questions and coordinate vacation schedules for employees.
Integrated time clocks are another money and time savers. You’ll save resources by not having to purchase physical time cards nor will you have to find storage space – which if you consider you have to keep the physical time cards for up to seven years, this could be substantial. You’ll also have to physically maintain your time clock as well.
In case you need more convincing, here are some other things to keep in mind with an integrated time clock and payroll system. In the past, your employees could have been able to punch other friends in and out – regardless of whether they put in a full day. Off site or telecommuting employees can also simply log into the time clock system with a unique ID and their hours are tracked electronically. Once they clock in and out, the information is sent to the payroll system automatically and is gathered and stored until payroll has been processed.
Processing payroll and making it as easy as typing in a few numbers on payroll day will pull in all of the employee information and generate your payroll reports and your paychecks. It is truly a time saver for your entire organization.
At TimeClocksandMore.com, we carry several budget-friendly and quality employee time clock or tracking systems that will fit your business’s needs. Visit today!
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